Job Title: Asset & Property Services Administrator
Department: Asset Management & Property Services
Reports to: Admin Manager – Asset & Property Services
Location: Dublin 8 / Hybrid (2 days per week in the office)
Contract: Full Time, Permanent, 37 Hours Per Week.
Salary Range: L3P1 €40,649 – L3P5 €45,294
About Oaklee
Oaklee is a growing Approved Housing Body with responsibility for over 2,500 homes nationwide. Following deconsolidation from Choice Housing in 2023, the organisation is building strong internal capacity to support its next phase of growth. Oaklee plans to increase its housing portfolio by 40% by 2026, supported by sustained investment in people, systems, and data.
As an agile AHB, Oaklee offers staff opportunities to influence strategy and shape how services are delivered. Our work is guided by three core values:
- Agility – working flexibly across teams, responding quickly to need, and acting decisively.
- Empathy – being genuine and human, listening openly, and striving to do better.
- Ambition – focusing on expertise, innovation, continuous improvement, and learning from experience.
About the Asset Management and Property Services Functions
Asset Management leads asset and sustainability strategy, lifecycle planning, planned programmes, and compliance oversight. Property Services delivers responsive repairs, voids, cyclical maintenance, statutory servicing coordination, contractor interfaces, and operational support across schemes. Both functions depend on accurate records, disciplined system use, and reliable reporting, supported by ISO aligned document control and structured filing.
Role Purpose
Revised Core Operational Focus Areas (Rotated Periodically)
Reporting to the Admin Manager, each Administrator on the team will contribute across all operational areas within the pooled team structure and will, at any given time, act as a lead support resource across one or more core service areas. These areas may include, but are not limited to:
- Sustainability and energy performance data
- Statutory compliance programmes and reporting
- Planned maintenance, voids and adaptations administration
- Asset data, stock condition and lifecycle planning support
- Procurement administration and financial processing
- Governance reporting, meeting coordination and audit support
- Tenant and stakeholder communications and engagement
- Systems administration and ISO-aligned document control
- Focus areas will rotate regularly to maintain continuity of service, promote cross-skilling and support
Key Duties and Responsibilities
To provide high-quality administrative and operational support across Asset Management and Property Services as part of a centralised pooled administrative team, contributing to scalable, resilient and efficient service delivery across all property and asset management related services.
While all post holders rotate across workstreams to maintain continuity of service, each role will initially act as a lead support resource in one of the core operational focus areas, supporting knowledge sharing and cross-functional collaboration.
- Operational service delivery
- Sustainability and asset data support
- Compliance and reporting administration
- Works delivery and tenant coordination
- Systems, SharePoint and document control
- Governance, meetings and reporting support
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