Job description: Assets & Repairs Manager
Hours: Fulltime
Reporting to: Director of Assets & Facilities
Location: based in Drogheda / Dublin Hybrid
Salary: €59,408- €67,978
The job description is available here.
About Peter McVerry Trust
Peter McVerry Trust is a national housing and homeless charity committed to reducing homelessness and the harm caused by substance misuse and social disadvantage.
The charity provides low-threshold entry services, primarily to younger people and vulnerable adults with complex needs, and offers pathways out of homelessness based on the principles of the Housing First model.
The Purpose for the Role:
The role of Assets & Repairs Manager will be responsible for the effective management of Peter McVerry Trust’s housing stock through the implementation of the stock condition and annual maintenance programmes. The role includes managing internal and external audits of the housing stock and providing technical oversight.
As a member of the Asset and Facilities Team, the Assets & Repairs Manager will assist the Director of Assets & Facilities to ensure all asset management services are delivered to a high standard across all our homes and services, as well as ensuring high quality and efficient maintenance services to our participants.
The Assets & Repairs Manager will work collaboratively with colleagues to bring a whole organisation perspective to managing our assets, utilising the knowledge, experience and expertise across the organisation.
The Assets & Repairs Manager will demonstrate strong leadership in the delivery of the asset management services to ensure Peter McVerry Trust continues to provide sustainable quality homes and commitment to the ethos of Peter McVerry Trust (PMVT).
Responsibilities
The role will include but not limited to, the following key responsibilities;
Stock Condition Surveys
- Manage the stock condition survey programme to ensure accurate stock data is collated and maintained
- Manage the collated and populated property data information into PMVT asset management system
- Ensuring lifecycle costs continue to reflect actual costs
- Use available stock condition data, local knowledge, repair trends and consultation with Participants and colleagues to develop investment plans to maintain the condition of the stock and contribute to the strategic direction of the organisation
Responsive Repairs & Maintenance
- Carry out defect diagnosis inspections, pre and post inspections of repair work and prepare report
- Carry out building surveys and schedule of dilapidations
- Ensuring continuous improvement and value for money through reviewing costs via measures and budget monitoring
- Provide timely and accurate management information for the purposes of reporting
- performance against our KPIs and Service standards
- Manage and supervision of the response repair maintenance contracts and cost control
- Monitors asset performance through reporting including life cycle and asset performance analysis for operations and maintenance
- Work closely with the Housing Services staff to manage particular repairs, maintenance works related issues
- Manage external audits of PMVT stock and deal with repairs related complaints/queries ensuring that the participants experience is positive, professional and within set timescales at all time
- Manage the void properties including pre and post inspections and preparing schedule of works to bring properties up to standard
- Monitor the progress of maintenance and repair works with periodic site visits, quality
- checks and ensure all contracts are effectively administered
- Embed a strong performance culture with a commitment to meeting the needs of participants and achieving high levels of service satisfaction
Planned & Cyclical Maintenance
- Assist the Director of Assets & Facilities in maintaining indicative, long term planned programmes to inform the Business Plan and develop annual, five and thirty year programmes in consultation with other operational departments
- Attend contract meetings for planned and cyclical maintenance schemes and monitoring progress and performance
- Prepare specifications and contract documentation for maintenance contracts and advising on the appointment of contractors
- Manage and supervision of planned maintenance contracts and cost control.
- Liaise with Participants and Contractors on the cyclical planned programme and quality control
- Where required, act as PSDP throughout the Contract
Procurement & Value for Money
- Assist the Assets & Facilities Team with the procurement of maintenance contracts to deliver consistency and best value for money for PMVT
- Oversee the management of centrally procured repairs and maintenance contracts in order to deliver value for money
- Be familiar and compliant with current EU Procurement Directives, procurement legislation
- Regularly review actual costs to identify any necessary programme or budget /
- forecast adjustments and spend to save measures
- Exercise budgetary and effective financial management controls
- Ensuring delivery of key performance targets for all operational activity
People Management
- Direct line management including an in-house team of maintenance operatives
- To identify and agree staff/ team training needs and encouraging, supporting and evaluating staff training and development in line with the business objectives
- Keeping informed of key technical and regulatory developments and making relevant information available to team members
- Collaborate with other colleagues across department and organisation applying “one team approach” at all times
- Scheduling, assigning duties and coordinating workloads for staff.
- Reporting on performance, creating action plans to enhance the service and delivering on agreed improvements
- Assist with staff recruitment, induction, training, and development enabling them to
- deliver quality services
- Lead on initiatives to improve the service
Assurance & Risk Management
- Ensure ongoing assurance in respect of legal obligations in respect of Health and Safety including (where applicable)
- Safety of Staff & Participants
- Fire safety
- Mechanical and Electrical safety
- Safety, Health and Welfare at Work (Construction) Regulations
- Assist in the identification, management and mitigation of PMVT property related risks through effective risk management
- Assist the Director of Assets & Facilities in maintaining and managing the risk register
- Assist the Director of Assets & Facilities in the resolution of any significant property related emerging risks (e.g. fire safety, etc.) and bring to their attention any newly arising significant risks
General
- Provide monthly reporting on key areas of works ensuring reports are accurate and concise
- Contribute to the on-going activities of the Asset & Facilities team.
- Undertake any other agreed duties to ensure the provision of the service
How to apply:
To apply please download the application form or visit pmvtrust.ie/careers: Application Form
Completed application forms should be sent to recruitment@pmvtrust.ie along with your CV and Cover Letter.